All employers under Federal OSHA jurisdiction are required to report any work-related fatality within 8 hours. As of January 1, 2015, all employers are also required to report any work -related inpatient hospitalization, amputations or loss of any eye within 24 hours.
Reporting is currently available on the OSHA’s toll free number 1-800-321-OSHA or through your local OSHA office. An online reporting system will be available in a few weeks.
Employers reporting a fatality, in-patient hospitalization, amputation or loss of an eye to OSHA must report the following information:
- Establishment name
- Location of the work-related incident
- Time of the work-related incident
- Type of reportable event (i.e., fatality, in-patient hospitalization, amputation or loss of an eye)
- Number of employees who suffered the event
- Names of the employees who suffered the event
- Contact person and his or her phone number
- Brief description of the work-related incident
- Any in-patient hospitalization due to a heart attack, if the heart attack resulted from a work-related incident
Employers do not need to report if
- Fatality occurs more than 30 days after the work-related incident
- More than 24 hours after the work-related incident occurred in the case of an in-patient hospitalization, amputation, or loss of an eye.
- An in-patient hospitalization is for diagnostic testing or observation only.
Routinely required recordkeeping of work-related injuries depends on the size and industry classification of the organization. Any employers with 10 or fewer employees are not required to keep injury and illness records routinely. Specific organizations are designated as low hazard risk on the North American Industry Classification System (NAICS) and are considered partially exempt. This list includes physician, dental and other healthcare practitioner offices, medical and diagnostic laboratories, outpatient care centers and administrative offices, data processing and information services. Those on the partially exempt list are not required to keep OSHA injury and illness records routinely unless asked to do so in writing by OSHA, the Bureau of Labor Statistics or by a state agency under OSHA or BLS authority. Some state plans do not offer low hazard industry exemptions.
If you are asked to keep records, the Log of Work-Related Injuries and Illnesses (OSHA 300), the Summary of Work-Related Injuries and Illnesses (OSHA 300A) and the Injury and Illness Incident Report (OSHA 301) are attached below. However, you are also allowed to use equivalent forms that include similar information.